Posted by Roger Black on Jun 22, 2016
Rotary International will make your club’s July 2016 invoice available online around the middle of July. RI uses the membership data that’s in Rotary’s database as of 1 July to generate the invoice, so you need to make sure that your club’s information is current by then. Having an accurate membership figure is vitally important — RI can no longer adjust invoices after they’re made available.
What you can do to help ensure that your club’s invoice will be accurate: 
  • Make sure you have a My Rotary account. 
  • Report any membership changes through My Rotary by 1 July — and verify that the RI information is correct. Or, if you report membership changes using a local database or software provider, please also sign in to My Rotary before 1 July and verify that the information there is accurate.
  • Confirm that all 2016­-17 club officers have been reported and that Rotary has their contact information (mailing address, email address, and phone). Note that only current officers can update member information on My Rotary.
The Invoice Details report will not be included with the emailed invoice, but you’ll be able to see it on My Rotary when you receive the invoice. To access the report, first go to the Club Administration page. Then, under Club Finances, follow the Club invoice link, and then choose View Current Invoice Details.
 
If you are not able to report member data online, print and complete the Member Data Form(located in My Rotary’s document library) and submit it by:
  • Scanning it and sending it to data@rotary.org
  • Mailing it to your local Rotary office or fiscal agent (please allow for postal delays)
  • Faxing it to +1­847­556­2207 or your International Office
For helpful information:
You can find more information, including frequently asked questions and handy how­to guides, on the Club Administration page.