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Certificates of Insurance for Canadian Clubs

Posted by Ariane Carriere (D7040 Passport)
Our new district insurance company for Canadian clubs no longer provides automatic certificates of insurance for every club. If you require one, you need to apply for it.
 
HOW TO OBTAIN A CERTIFICATE OF INSURANCE FOR AN EVENT THAT IS COVERED UNDER THE DISTRICT POLICY:
 
Review the “EVENT COVERAGE” TAB on the district website to ensure your event does not require a separate special events liability. 
If your event is not listed on the list of excluded events, please contact our broker 15-30 days prior to the event whenever possible.
Wilson M Beck Insurance
PH# 236-425-1770
 
For optimal service, please email both Rob & Anne at the same time when contacting Wilson M Beck.
 
  • Provide the name of your Rotary Club and District
  • Provide Date (s) of the event
  • Provide a brief description of the event.
    • Some examples of events are
      • Auction
      • Fundraising Dinner
      • Duck Races
      • Golf Tournament
  • Anticipated number of attendants
  • Whether or not your club is organizing the entire event or simply providing volunteers.
    • If it is your club:
      • Will there be any Vendors at the event?     If so, what type?
      • See EVENT COVERAGE TAB for Risk Management recommendations.
  • Who is asking for the Certificate?
    • If no one is asking and the intent is to simply notify the broker of the event no further information is required.
    • ​​If a company, mall, municipality, venue owner etc. is requesting the certificate the following additional information is required:
      • Full legal name of the entity asking for the certificate
      • Their complete mailing addresses.
      • Also, if they are requesting to be listed as an “additional insured” they will ask for this when they request a certificate from you. If they do not ask you, don't ask them.
The general policy for the District covers all Rotary Club Members and Volunteers including:
 
  • Rotarians, Rotaract and Interact members
  • Volunteers who are working on behalf of Rotary at a Rotary-sponsored event
  • Families of Rotarians who are working on behalf of Rotary at a Rotary-sponsored event